1 <chapter id="administration">
2 <!-- $Id: administration.xml,v 1.16 2002-12-30 12:56:07 adam Exp $ -->
3 <title>Administrating Zebra</title>
4 <!-- ### It's a bit daft that this chapter (which describes half of
5 the configuration-file formats) is separated from
6 "recordmodel.xml" (which describes the other half) by the
7 instructions on running zebraidx and zebrasrv. Some careful
8 re-ordering is required here.
12 Unlike many simpler retrieval systems, Zebra supports safe, incremental
13 updates to an existing index.
17 Normally, when Zebra modifies the index it reads a number of records
19 Depending on your specifications and on the contents of each record
20 one the following events take place for each record:
27 The record is indexed as if it never occurred before.
28 Either the Zebra system doesn't know how to identify the record or
29 Zebra can identify the record but didn't find it to be already indexed.
37 The record has already been indexed.
38 In this case either the contents of the record or the location
39 (file) of the record indicates that it has been indexed before.
47 The record is deleted from the index. As in the
48 update-case it must be able to identify the record.
56 Please note that in both the modify- and delete- case the Zebra
57 indexer must be able to generate a unique key that identifies the record
58 in question (more on this below).
62 To administrate the Zebra retrieval system, you run the
63 <literal>zebraidx</literal> program.
64 This program supports a number of options which are preceded by a dash,
65 and a few commands (not preceded by dash).
69 Both the Zebra administrative tool and the Z39.50 server share a
70 set of index files and a global configuration file.
71 The name of the configuration file defaults to
72 <literal>zebra.cfg</literal>.
73 The configuration file includes specifications on how to index
74 various kinds of records and where the other configuration files
75 are located. <literal>zebrasrv</literal> and <literal>zebraidx</literal>
76 <emphasis>must</emphasis> be run in the directory where the
77 configuration file lives unless you indicate the location of the
78 configuration file by option <literal>-c</literal>.
81 <sect1 id="record-types">
82 <title>Record Types</title>
85 Indexing is a per-record process, in which either insert/modify/delete
86 will occur. Before a record is indexed search keys are extracted from
87 whatever might be the layout the original record (sgml,html,text, etc..).
88 The Zebra system currently supports two fundamental types of records:
89 structured and simple text.
90 To specify a particular extraction process, use either the
91 command line option <literal>-t</literal> or specify a
92 <literal>recordType</literal> setting in the configuration file.
97 <sect1 id="configuration-file">
98 <title>The Zebra Configuration File</title>
101 The Zebra configuration file, read by <literal>zebraidx</literal> and
102 <literal>zebrasrv</literal> defaults to <literal>zebra.cfg</literal>
103 unless specified by <literal>-c</literal> option.
107 You can edit the configuration file with a normal text editor.
108 parameter names and values are separated by colons in the file. Lines
109 starting with a hash sign (<literal>#</literal>) are
114 If you manage different sets of records that share common
115 characteristics, you can organize the configuration settings for each
117 When <literal>zebraidx</literal> is run and you wish to address a
118 given group you specify the group name with the <literal>-g</literal>
120 In this case settings that have the group name as their prefix
121 will be used by <literal>zebraidx</literal>.
122 If no <literal>-g</literal> option is specified, the settings
123 without prefix are used.
127 In the configuration file, the group name is placed before the option
128 name itself, separated by a dot (.). For instance, to set the record type
129 for group <literal>public</literal> to <literal>grs.sgml</literal>
130 (the SGML-like format for structured records) you would write:
135 public.recordType: grs.sgml
140 To set the default value of the record type to <literal>text</literal>
151 The available configuration settings are summarized below. They will be
152 explained further in the following sections.
156 FIXME - Didn't Adam make something to have multiple databases in multiple dirs...
164 <emphasis>group</emphasis>
165 .recordType[<emphasis>.name</emphasis>]:
166 <replaceable>type</replaceable>
170 Specifies how records with the file extension
171 <emphasis>name</emphasis> should be handled by the indexer.
172 This option may also be specified as a command line option
173 (<literal>-t</literal>). Note that if you do not specify a
174 <emphasis>name</emphasis>, the setting applies to all files.
175 In general, the record type specifier consists of the elements (each
176 element separated by dot), <emphasis>fundamental-type</emphasis>,
177 <emphasis>file-read-type</emphasis> and arguments. Currently, two
178 fundamental types exist, <literal>text</literal> and
179 <literal>grs</literal>.
184 <term><emphasis>group</emphasis>.recordId:
185 <replaceable>record-id-spec</replaceable></term>
188 Specifies how the records are to be identified when updated. See
189 <xref linkend="locating-records"/>.
194 <term><emphasis>group</emphasis>.database:
195 <replaceable>database</replaceable></term>
198 Specifies the Z39.50 database name.
199 <!-- FIXME - now we can have multiple databases in one server. -H -->
204 <term><emphasis>group</emphasis>.storeKeys:
205 <replaceable>boolean</replaceable></term>
208 Specifies whether key information should be saved for a given
209 group of records. If you plan to update/delete this type of
210 records later this should be specified as 1; otherwise it
211 should be 0 (default), to save register space.
212 <!-- ### this is the first mention of "register" -->
213 See <xref linkend="file-ids"/>.
218 <term><emphasis>group</emphasis>.storeData:
219 <replaceable>boolean</replaceable></term>
222 Specifies whether the records should be stored internally
223 in the Zebra system files.
224 If you want to maintain the raw records yourself,
225 this option should be false (0).
226 If you want Zebra to take care of the records for you, it
232 <!-- ### probably a better place to define "register" -->
233 <term>register: <replaceable>register-location</replaceable></term>
236 Specifies the location of the various register files that Zebra uses
237 to represent your databases.
238 See <xref linkend="register-location"/>.
243 <term>shadow: <replaceable>register-location</replaceable></term>
246 Enables the <emphasis>safe update</emphasis> facility of Zebra, and
247 tells the system where to place the required, temporary files.
248 See <xref linkend="shadow-registers"/>.
253 <term>lockDir: <replaceable>directory</replaceable></term>
256 Directory in which various lock files are stored.
261 <term>keyTmpDir: <replaceable>directory</replaceable></term>
264 Directory in which temporary files used during zebraidx's update
270 <term>setTmpDir: <replaceable>directory</replaceable></term>
273 Specifies the directory that the server uses for temporary result sets.
274 If not specified <literal>/tmp</literal> will be used.
279 <term>profilePath: <replaceable>path</replaceable></term>
282 Specifies a path of profile specification files.
283 The path is composed of one or more directories separated by
284 colon. Similar to PATH for UNIX systems.
289 <term>attset: <replaceable>filename</replaceable></term>
292 Specifies the filename(s) of attribute set files for use in
293 searching. At least the Bib-1 set should be loaded
294 (<literal>bib1.att</literal>).
295 The <literal>profilePath</literal> setting is used to look for
297 See <xref linkend="attset-files"/>
302 <term>memMax: <replaceable>size</replaceable></term>
305 Specifies <replaceable>size</replaceable> of internal memory
306 to use for the zebraidx program.
307 The amount is given in megabytes - default is 4 (4 MB).
313 <term>root: <replaceable>dir</replaceable></term>
316 Specifies a directory base for Zebra. All relative paths
317 given (in profilePath, register, shadow) are based on this
318 directory. This setting is useful if your Zebra server
319 is running in a different directory from where
320 <literal>zebra.cfg</literal> is located.
328 <term>tagsysno: 0|1</term>
331 Species whether Zebra should include system-number data in XML
332 and GRS-1 records returned to clients, represented by the
333 <literal><localControlNumber></literal> element in XML
334 and the <literal>(1,14)</literal> tag in GRS-1.
335 The content of these elements is an internally-generated
336 integer uniquely identifying the record within its database.
337 It is included by default but may be turned off, with
338 <literal>tagsysno: 0</literal> for databases in which a local
339 control number is explicitly specified in the input records
351 <sect1 id="locating-records">
352 <title>Locating Records</title>
355 The default behavior of the Zebra system is to reference the
356 records from their original location, i.e. where they were found when you
357 ran <literal>zebraidx</literal>.
358 That is, when a client wishes to retrieve a record
359 following a search operation, the files are accessed from the place
360 where you originally put them - if you remove the files (without
361 running <literal>zebraidx</literal> again, the server will return
362 diagnostic number 14 (``System error in presenting records'') to
367 If your input files are not permanent - for example if you retrieve
368 your records from an outside source, or if they were temporarily
369 mounted on a CD-ROM drive,
370 you may want Zebra to make an internal copy of them. To do this,
371 you specify 1 (true) in the <literal>storeData</literal> setting. When
372 the Z39.50 server retrieves the records they will be read from the
373 internal file structures of the system.
378 <sect1 id="simple-indexing">
379 <title>Indexing with no Record IDs (Simple Indexing)</title>
382 If you have a set of records that are not expected to change over time
383 you may can build your database without record IDs.
384 This indexing method uses less space than the other methods and
389 To use this method, you simply omit the <literal>recordId</literal> entry
390 for the group of files that you index. To add a set of records you use
391 <literal>zebraidx</literal> with the <literal>update</literal> command. The
392 <literal>update</literal> command will always add all of the records that it
393 encounters to the index - whether they have already been indexed or
394 not. If the set of indexed files change, you should delete all of the
395 index files, and build a new index from scratch.
399 Consider a system in which you have a group of text files called
400 <literal>simple</literal>.
401 That group of records should belong to a Z39.50 database called
402 <literal>textbase</literal>.
403 The following <literal>zebra.cfg</literal> file will suffice:
408 profilePath: /usr/local/idzebra/tab
410 simple.recordType: text
411 simple.database: textbase
417 Since the existing records in an index can not be addressed by their
418 IDs, it is impossible to delete or modify records when using this method.
423 <sect1 id="file-ids">
424 <title>Indexing with File Record IDs</title>
427 If you have a set of files that regularly change over time: Old files
428 are deleted, new ones are added, or existing files are modified, you
429 can benefit from using the <emphasis>file ID</emphasis>
430 indexing methodology.
431 Examples of this type of database might include an index of WWW
432 resources, or a USENET news spool area.
433 Briefly speaking, the file key methodology uses the directory paths
434 of the individual records as a unique identifier for each record.
435 To perform indexing of a directory with file keys, again, you specify
436 the top-level directory after the <literal>update</literal> command.
437 The command will recursively traverse the directories and compare
438 each one with whatever have been indexed before in that same directory.
439 If a file is new (not in the previous version of the directory) it
440 is inserted into the registers; if a file was already indexed and
441 it has been modified since the last update, the index is also
442 modified; if a file has been removed since the last
443 visit, it is deleted from the index.
447 The resulting system is easy to administrate. To delete a record you
448 simply have to delete the corresponding file (say, with the
449 <literal>rm</literal> command). And to add records you create new
450 files (or directories with files). For your changes to take effect
451 in the register you must run <literal>zebraidx update</literal> with
452 the same directory root again. This mode of operation requires more
453 disk space than simpler indexing methods, but it makes it easier for
454 you to keep the index in sync with a frequently changing set of data.
455 If you combine this system with the <emphasis>safe update</emphasis>
456 facility (see below), you never have to take your server off-line for
457 maintenance or register updating purposes.
461 To enable indexing with pathname IDs, you must specify
462 <literal>file</literal> as the value of <literal>recordId</literal>
463 in the configuration file. In addition, you should set
464 <literal>storeKeys</literal> to <literal>1</literal>, since the Zebra
465 indexer must save additional information about the contents of each record
466 in order to modify the indexes correctly at a later time.
470 FIXME - There must be a simpler way to do this with Adams string tags -H
474 For example, to update records of group <literal>esdd</literal>
476 <literal>/data1/records/</literal> you should type:
478 $ zebraidx -g esdd update /data1/records
483 The corresponding configuration file includes:
486 esdd.recordType: grs.sgml
492 <para>You cannot start out with a group of records with simple
493 indexing (no record IDs as in the previous section) and then later
494 enable file record Ids. Zebra must know from the first time that you
496 the files should be indexed with file record IDs.
501 You cannot explicitly delete records when using this method (using the
502 <literal>delete</literal> command to <literal>zebraidx</literal>. Instead
503 you have to delete the files from the file system (or move them to a
505 and then run <literal>zebraidx</literal> with the
506 <literal>update</literal> command.
508 <!-- ### what happens if a file contains multiple records? -->
511 <sect1 id="generic-ids">
512 <title>Indexing with General Record IDs</title>
515 When using this method you construct an (almost) arbitrary, internal
516 record key based on the contents of the record itself and other system
517 information. If you have a group of records that explicitly associates
518 an ID with each record, this method is convenient. For example, the
519 record format may contain a title or a ID-number - unique within the group.
520 In either case you specify the Z39.50 attribute set and use-attribute
521 location in which this information is stored, and the system looks at
522 that field to determine the identity of the record.
526 As before, the record ID is defined by the <literal>recordId</literal>
527 setting in the configuration file. The value of the record ID specification
528 consists of one or more tokens separated by whitespace. The resulting
529 ID is represented in the index by concatenating the tokens and
530 separating them by ASCII value (1).
534 There are three kinds of tokens:
538 <term>Internal record info</term>
541 The token refers to a key that is
542 extracted from the record. The syntax of this token is
543 <literal>(</literal> <emphasis>set</emphasis> <literal>,</literal>
544 <emphasis>use</emphasis> <literal>)</literal>,
545 where <emphasis>set</emphasis> is the
546 attribute set name <emphasis>use</emphasis> is the
547 name or value of the attribute.
552 <term>System variable</term>
555 The system variables are preceded by
560 and immediately followed by the system variable name, which
573 <term>database</term>
576 Current database specified.
593 <term>Constant string</term>
596 A string used as part of the ID — surrounded
597 by single- or double quotes.
605 For instance, the sample GILS records that come with the Zebra
606 distribution contain a unique ID in the data tagged Control-Identifier.
607 The data is mapped to the Bib-1 use attribute Identifier-standard
608 (code 1007). To use this field as a record id, specify
609 <literal>(bib1,Identifier-standard)</literal> as the value of the
610 <literal>recordId</literal> in the configuration file.
611 If you have other record types that uses the same field for a
612 different purpose, you might add the record type
613 (or group or database name) to the record id of the gils
614 records as well, to prevent matches with other types of records.
615 In this case the recordId might be set like this:
618 gils.recordId: $type (bib1,Identifier-standard)
624 (see <xref linkend="data-model"/>
625 for details of how the mapping between elements of your records and
626 searchable attributes is established).
630 As for the file record ID case described in the previous section,
631 updating your system is simply a matter of running
632 <literal>zebraidx</literal>
633 with the <literal>update</literal> command. However, the update with general
634 keys is considerably slower than with file record IDs, since all files
635 visited must be (re)read to discover their IDs.
639 As you might expect, when using the general record IDs
640 method, you can only add or modify existing records with the
641 <literal>update</literal> command.
642 If you wish to delete records, you must use the,
643 <literal>delete</literal> command, with a directory as a parameter.
644 This will remove all records that match the files below that root
650 <sect1 id="register-location">
651 <title>Register Location</title>
654 Normally, the index files that form dictionaries, inverted
655 files, record info, etc., are stored in the directory where you run
656 <literal>zebraidx</literal>. If you wish to store these, possibly large,
657 files somewhere else, you must add the <literal>register</literal>
658 entry to the <literal>zebra.cfg</literal> file.
659 Furthermore, the Zebra system allows its file
660 structures to span multiple file systems, which is useful for
661 managing very large databases.
665 The value of the <literal>register</literal> setting is a sequence
666 of tokens. Each token takes the form:
669 <emphasis>dir</emphasis><literal>:</literal><emphasis>size</emphasis>.
672 The <emphasis>dir</emphasis> specifies a directory in which index files
673 will be stored and the <emphasis>size</emphasis> specifies the maximum
674 size of all files in that directory. The Zebra indexer system fills
675 each directory in the order specified and use the next specified
676 directories as needed.
677 The <emphasis>size</emphasis> is an integer followed by a qualifier
679 <literal>b</literal> for bytes,
680 <literal>k</literal> for kilobytes.
681 <literal>M</literal> for megabytes,
682 <literal>G</literal> for gigabytes.
686 For instance, if you have allocated two disks for your register, and
687 the first disk is mounted
688 on <literal>/d1</literal> and has 2GB of free space and the
689 second, mounted on <literal>/d2</literal> has 3.6 GB, you could
690 put this entry in your configuration file:
693 register: /d1:2G /d2:3600M
699 Note that Zebra does not verify that the amount of space specified is
700 actually available on the directory (file system) specified - it is
701 your responsibility to ensure that enough space is available, and that
702 other applications do not attempt to use the free space. In a large
703 production system, it is recommended that you allocate one or more
704 file system exclusively to the Zebra register files.
709 <sect1 id="shadow-registers">
710 <title>Safe Updating - Using Shadow Registers</title>
713 <title>Description</title>
716 The Zebra server supports <emphasis>updating</emphasis> of the index
717 structures. That is, you can add, modify, or remove records from
718 databases managed by Zebra without rebuilding the entire index.
719 Since this process involves modifying structured files with various
720 references between blocks of data in the files, the update process
721 is inherently sensitive to system crashes, or to process interruptions:
722 Anything but a successfully completed update process will leave the
723 register files in an unknown state, and you will essentially have no
724 recourse but to re-index everything, or to restore the register files
725 from a backup medium.
726 Further, while the update process is active, users cannot be
727 allowed to access the system, as the contents of the register files
728 may change unpredictably.
732 You can solve these problems by enabling the shadow register system in
734 During the updating procedure, <literal>zebraidx</literal> will temporarily
735 write changes to the involved files in a set of "shadow
736 files", without modifying the files that are accessed by the
737 active server processes. If the update procedure is interrupted by a
738 system crash or a signal, you simply repeat the procedure - the
739 register files have not been changed or damaged, and the partially
740 written shadow files are automatically deleted before the new updating
745 At the end of the updating procedure (or in a separate operation, if
746 you so desire), the system enters a "commit mode". First,
747 any active server processes are forced to access those blocks that
748 have been changed from the shadow files rather than from the main
749 register files; the unmodified blocks are still accessed at their
750 normal location (the shadow files are not a complete copy of the
751 register files - they only contain those parts that have actually been
752 modified). If the commit process is interrupted at any point during the
753 commit process, the server processes will continue to access the
754 shadow files until you can repeat the commit procedure and complete
755 the writing of data to the main register files. You can perform
756 multiple update operations to the registers before you commit the
757 changes to the system files, or you can execute the commit operation
758 at the end of each update operation. When the commit phase has
759 completed successfully, any running server processes are instructed to
760 switch their operations to the new, operational register, and the
761 temporary shadow files are deleted.
767 <title>How to Use Shadow Register Files</title>
770 The first step is to allocate space on your system for the shadow
772 You do this by adding a <literal>shadow</literal> entry to the
773 <literal>zebra.cfg</literal> file.
774 The syntax of the <literal>shadow</literal> entry is exactly the
775 same as for the <literal>register</literal> entry
776 (see <xref linkend="register-location"/>).
777 The location of the shadow area should be
778 <emphasis>different</emphasis> from the location of the main register
779 area (if you have specified one - remember that if you provide no
780 <literal>register</literal> setting, the default register area is the
781 working directory of the server and indexing processes).
785 The following excerpt from a <literal>zebra.cfg</literal> file shows
786 one example of a setup that configures both the main register
787 location and the shadow file area.
788 Note that two directories or partitions have been set aside
789 for the shadow file area. You can specify any number of directories
790 for each of the file areas, but remember that there should be no
791 overlaps between the directories used for the main registers and the
792 shadow files, respectively.
799 shadow: /scratch1:100M /scratch2:200M
805 When shadow files are enabled, an extra command is available at the
806 <literal>zebraidx</literal> command line.
807 In order to make changes to the system take effect for the
808 users, you'll have to submit a "commit" command after a
809 (sequence of) update operation(s).
815 $ zebraidx update /d1/records
822 Or you can execute multiple updates before committing the changes:
828 $ zebraidx -g books update /d1/records /d2/more-records
829 $ zebraidx -g fun update /d3/fun-records
836 If one of the update operations above had been interrupted, the commit
837 operation on the last line would fail: <literal>zebraidx</literal>
838 will not let you commit changes that would destroy the running register.
839 You'll have to rerun all of the update operations since your last
840 commit operation, before you can commit the new changes.
844 Similarly, if the commit operation fails, <literal>zebraidx</literal>
845 will not let you start a new update operation before you have
846 successfully repeated the commit operation.
847 The server processes will keep accessing the shadow files rather
848 than the (possibly damaged) blocks of the main register files
849 until the commit operation has successfully completed.
853 You should be aware that update operations may take slightly longer
854 when the shadow register system is enabled, since more file access
855 operations are involved. Further, while the disk space required for
856 the shadow register data is modest for a small update operation, you
857 may prefer to disable the system if you are adding a very large number
858 of records to an already very large database (we use the terms
859 <emphasis>large</emphasis> and <emphasis>modest</emphasis>
860 very loosely here, since every application will have a
861 different perception of size).
862 To update the system without the use of the the shadow files,
863 simply run <literal>zebraidx</literal> with the <literal>-n</literal>
864 option (note that you do not have to execute the
865 <emphasis>commit</emphasis> command of <literal>zebraidx</literal>
866 when you temporarily disable the use of the shadow registers in
868 Note also that, just as when the shadow registers are not enabled,
869 server processes will be barred from accessing the main register
870 while the update procedure takes place.
878 <!-- Keep this comment at the end of the file
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